E&k2G&a5L&l3E&l0O(8U(s12h12v0s0b6T&l6D (s7BIntroduction(s0B JARVIS' (s7BSYSTEM(s0B (s7B1(s0B SOFTWARE, AND MANUAL ARE PROTECTED BY COPYRIGHT (C) 1985, 1986, 1987, 1988, 1991, JARVIS COMPUTER SOFTWARE. ALL RIGHTS RESERVED. NO DUPLICATION WITHOUT EXPRESS WRITTEN PERMISSION (s7BSYSTEM(s0B (s7B1(s0B is a menu driven inventory control program, offering versatility, power, and features not found on more expensive systems. Certain of these features have been written into the software to insure tools are available to increase profits through efficient management of inventory and the INVESTMENT such inventory represents. The software is designed to facilitate inventory management with control conducted via menu screens. This manual is a guide for use and includes descriptions of the procedures necessary to interact with the software. Sections cover contingencies, a reference guide, helpful tips for daily routine, and a general reference. If, at any time, a problem is encountered which is not covered in this manual or not understood, you may call JARVIS COMPUTER SOFTWARE collect for assistance. The menus and fill-in-the-blanks screens make the system quite self-guiding. If you are just getting started, then please look at the following sections first: Master Menu item #6, "Sources". Master Menu item #5, "New parts". Master Menu items #19 & #20, "Enter parts from the pad". Master Menu item #1, "Inquiry". (s7Bii(s0B (s7B1.(s0B (s7BHARDWARE(s0B (s7BOVERVIEW(s0B (s7BSYSTEM(s0B (s7BHARDWARE(s0B The computer can be described best by listing the major components which you will be using: memory, keyboard, screen, printer, and disk drive(s). (s7BA. MEMORY (s0Bcontrols and directs data operations, via the processor or microprocessor. (s7BB. KEYBOARD (s0Bis the means by which you communicate with the computer--an input device. (s7BC. SCREEN (s0Bis the means by which the computer communicates with the operator, how it "talks" with you--an output device. (s7BD. PRINTER (s0Bis another output device, providing more permanent records than the screen. (s7BE. DISK DRIVE(S) (s0Bis a device that stores programs on floppy or hard disk media. The descriptions below refer to two computers, NEC* and IBM* using MS DOS* and/or UNIX* operating systems. However, the information below will also apply to some other systems, such as, TI*, COMPAQ*, etc., which are operationally similar to the hardware mentioned above. In effect, this software will function with any top-of-the-line MS DOS machine configuration. ______________________________ (s7B* (s0BRegistered Trademarks. (s7B3(s0B (s7BKEY(s0B (s7BDESIGNATIONS(s0B (s7BAND(s0B (s7BUSAGE(s0B The keys used are listed in alphabetical order below. (s7BALT(s0B (s7BKEY(s0B (s7BAND(s0B (s7BGRAPH(s0B (s7BKEYS (s0BAre not used. These keys must NOT be locked down when the computer is going to be used with this software. The computer may appear to be out of order, with no response or a blank screen. (s7BBACKSPACE(s0B (s7BKEY (s0BMoves the CURSOR (a blinking screen position indicator) left and will remove any characters left as it moves. (s7BCONTROL(s0B (s7BKEY (s0BThe "CTRL" key, on the left side of the keyboard, is used in conjunction with other keys to produce specific results, shown below. There is a list of control functions in the appendix. ^ = CTRL. (s7BCURSOR (s0BIs a blinking indicator of the present screen position. (s7BCURSOR(s0B (s7BMOVEMENT(s0B (s7BKEYS (s0BAre located on the lower right of the keyboard and are either separate or included with the NUMERIC keys. The CURSOR MOVEMENT keys are used to move the blinking cursor around the screen. If the CURSOR MOVEMENT keys are part of the numeric key pad, employ the "NUM-LOCK" key at the top of the pad (IBM). Also, on IBM FUNCTION keys 7, 8, 9, and 10 are programmed to act as cursor control keys, because the cursor keys are incorporated in the number pad at the right of the keyboard and it is much more convenient to operate with these in a separate location. Set the the NUM-LOCK key to NUMERIC and use the listed FUNCTION keys to move the cursor. The CURSOR MOVEMENT keys may be used to correct certain entry errors. In cases where the previous digit(s) is in error, you may use the CURSOR to backtrack and re-enter data, similar to the BACKSPACE key. However, the F1 key can be used to CLEAR the current field to speed corrections most of the time. July 16, 2001 page 4 (s7BDELETE(s0B (s7BKEY (s0BThe "DEL" key removes characters from the screen as it passes over them, moving left to right. (s7BENTER(s0B (s7BKEY (s0BFound on the right side of the keyboard near the numeric pad, this key is used to move from data field to data field. On compatible keyboards this is designated by a left pointing arrow just left of the number pad. There are two enter keys on the NEC keyboards, designated RETURN and ENTER. This key does NOT save data. (s7BESCAPE(s0B (s7BKEY (s0BThe "ESC" key is at the top left or right of the keyboard. This key is used in conjunction with the menus, like a FUNCTION key. Its main use is to SAVE data and MUST be used to save data entered. (s7BFUNCTION(s0B (s7BKEYS (s0BAre at the top or left side of the keyboard and provide specific routines. (s7BF1(s0B (s7BKEY (s0BThe F1 key is used to CLEAR an entry field, so that data may be re-entered for corrections. The use of this key is the same on all screens. (s7BF5(s0B (s7BKEY (s0Bthe F5 key is used to EXIT a current working menu to the main menu. F5 is also used to exit from the main menu to the operating system. NOTE: The computer must NOT be turned off without first depressing F5. This may require striking the F5 key twice: once to move from a submenu to the Master menu and once more to exit to the operating system. A system prompt indicates an exit to the operating system. (s7BINSERT(s0B (s7BKEY (s0BInserts a space in the input line, so a missed character may be entered in the field without rewriting the entire line. (s7BNUMERIC(s0B (s7BKEYS (s0BTo enter numbers, use the NUMERIC keys at the right or top of the keyboard. (s7BRETURN(s0B (s7BKEY (s0BThe RETURN and ENTER key, on the right side of the keyboard, perform IDENTICAL functions, indicating field data entry completion (a particular entry on a screen, like a part number) and moving July 16, 2001 page 5 the CURSOR to the next data field. Refer to the MANUFACTURER'S USERS GUIDE provided with the computer for use with other applications. July 16, 2001 page 6 (s7B2.(s0B (s7BFORD(s0B (s7BADDENDUM(s0B Ford Motor Company is using a multiple syllable part number. The three syllables are the prefix, base, and suffix. The part numbers are sorted by the middle syllable, or base number, in most Ford publications. Therefore, Jarvis Computer Software has taken great care to produce output from System 1 that is, in most cases, in the same order as Ford publications. Where differences in the order occur, they are the unavoidable result of differences between the PC's in the dealerships and the big mainframe computers at Ford. (s7B2.1.(s0B (s7BHOW(s0B (s7BTO(s0B (s7BENTER(s0B (s7BA(s0B (s7BFORD(s0B (s7BPART(s0B (s7BNUMBER(s0B You must enter all three syllables of a Ford part number. They are entered in the natural order of prefix, base, and suffix. The programs need to know where each syllable ends and the next begins. When entering a part number the syllables must be separated by a period or space. The following are examples of valid Ford number entries. E7TZ.99518K00.A E7TZ 99518K00 A E7TZ.99518K00 A 8A.2092. 8A 2092. NOTE! LAST PERIOD MUST BE PRESENT. .9963200. NOTE! BOTH PERIODS MUST BE PRESENT. If you always use the period as a separator there should be less confusion on how to enter the numbers. If a Ford number is missing a prefix, then you must enter a leading period. If the number is missing a suffix, you must enter a trailing period. If the number is missing both prefix and suffix, you must enter leading and trailing periods. (s7B7(s0B (s7BEXAMPLES(s0B (s7BOF(s0B (s7BUNUSUAL(s0B (s7BFORD(s0B (s7BNUMBERS(s0B AGSP.32P+. D4HZ.5005.G| E8GY/.2C029.A .20308.S7-8 .20326.S7-8 .20548.S7-8 .33848.S7-8 .33850.S7-8 .33898.S7-8 .34395.S7-8 .34443.S7-8 .34449.S7-8 .34670.S7-8 .34810.S7-8 .385-A. .394-A. .42153.S7-8 .42161.S7-8 .44746.S7-8 .52734.S7-8 .57623.S7-8 .72035.S7-8 .73896.S7-8 .73904.S7-8 .73966.S7-8 .74002.S7-8 .87707.S7-8 9221.KS-57A. .112416.ES7-8 .112417.ES7-8 .113198.ES7-8 .113445.ES7-8 .113772.ES7-8 .113778.ES7-8 .114192.ES7-8 .115877.ES7-8 .116174.ES7-8 .117372.ES7-8 .354135.S7-8 .354590.S7-8 .358883.S7-8 .359838.S7-8 .371005.S7-8 .371453.S7-8 .371649.S7-8 .371782.S7-8 .372212.S7-8 .373822.S7-8 .373853.S7-8 .373888.S7-8 .374714.S7-8 .375602.S7-8 .376973.S7-8 .376991.S7-8 .377116.S7-8 .377154.S7-8 .377278.S7-8 .377665.S7-8 .377803.S7-8 .377817.S7-8 .378077.S7-8 .378168.S7-8 .378690.S7-8 .378836.S7-8 .378941.S7-8 .379058.S7-8 .379157.S7-8 .379192.S7-8 .379651.S7-8 .379668.S7-8 .379818.S7-8 .379879.S7-8 .380086.S7-8 .380272.S7-8 .380460.S7-8 .380514.S7-8 .380853.S7-8 .380944.S7-8 .382939.S7-8 .383798.S7-8 .384074.S7-8 .384075.S7-8 9462.4919-1. .995960.ES7-8 .N802061.-S2 9462.055-330.412 E4WY.6620000.* E4WY.6620000.** .72225-C. E3TZ.9813046.** E2TZ.20000-GD. E5FZ.58519A58.W/R00 E9DZ.7429077*.A1C E9DZ.7429077*.A1J July 16, 2001 page 8 (s7B3.(s0B (s7BPURPOSE(s0B (s7BAND(s0B (s7BUSE(s0B (s7B3.1.(s0B (s7BMASTER(s0B (s7BMENU(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-1:(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7BPAGE(s0B (s7B1(s0B (s17H SYSTEM 1 by Jarvis Computer Software (c) Copyright 1986,1994,1995. SCREEN 1 OF 3. 1. INQUIRY 2. WITHDRAWAL 3. ORDERS 4. REPORTS 5. NEW PARTS OR UPDATE 6. NEW SOURCE OR UPDATE 7. SALES HISTORY 8. PCN OR PHASE-OUTS 9. REBUILD 10. RECEIPTS 11. EXTRACT PART NUMBERS 12. MASTER PRICE UPDATE 13. PREPARE TALLY SHEETS 14. ADJUST FOR COUNT 15. MATRIX PRICING SCHEDULE 16. SET PRICES 17. CALCULATOR 18. BACKUP DATA TO FLOPPY DISKS F5=EXIT TO OPERATING SYSTEM, F3=OPTIONS F6=ADDITIONAL PROCEDURES, F7=HELP. [__] (s12H _____________________________________________________________ (s7BF1 (s0B clears the current field and the F5 key exits from the program. These are standard uses and are consistent throughout all programs. (s7BF5 (s0B activates the QUIT MENU BAR shown above. The highlighted option may be selected simply by pressing enter. If the highlighting is on Yes, then pressing Enter will exit System 1. If the highlighting is on No, then pressing Enter will return you to the Master Menu. You may move the (s7B9(s0B(s12H _____________________________________________________________ (s7BScreen(s0B (s7B3-2:(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7BPAGE(s0B (s7B2(s0B (s17H SYSTEM 1 by Jarvis Computer Software (c) Copyright 1986,1988,1994. SCREEN 2 OF 3. 19. ENTER NEW PARTS FROM ADP PAD. 20. ENTER NEW PARTS FROM REYNOLDS PAD. 21. COPY PROGRAM UPDATES FROM FLOPPY DISKETTE. 22. ACCOUNTS RECEIVABLE AND INVOICING. 23. QUICK NEW PARTS ENTRY. 24. ENTER CAMPAIGNS. 25. WITHDRAW PARTS FOR CAMPAIGNS. 26. MOVE PARTS TO ANOTHER SOURCE. 27. BELL & HOWELL INQUIRY.(MS DOS ONLY) 28. ENTER PARTS FROM DIATRON PAD. 29. CHRYSLER DIAL PARTS ORDER. 30. CHRYSLER DIAL PARTS INVENTORY. 31. REPRINT BROWSER. (MULTIUSER ONLY) 32. SPECIAL PRICING BY FORMULA. 33. EDIT PARTS INVOICE FORM. 34. DELETE INACTIVE PARTS. 35. SHELL. 36. OTHER. F5= EXIT TO OPERATING SYSTEM. F6= ADDITIONAL PROCEDURES. F7= HELP [__] (s12H _____________________________________________________________ highlighter by pressing the right or the left arrow keys. When the appropriate choice is highlighted, press Enter. A different method of using the menu bar is to press the appropriate capitalized letter of the menu bar choice. If you press "Y", then you will quit without pressing enter. (s7BF6 (s0B switches the screen to the Master Menu Page 2. The F6 key will then switch back to the Master Menu Page 1. (s7BUSE(s0B If the menu choice you want is 1 through 9, first enter 0 and then the choice. Do not press the Enter or Return key. If your choice is 10 or higher, then simply enter both digits of the choice and do not press RETURN. July 16, 2001 page 10 _____________________________________________________________ (s7BScreen(s0B (s7B3-4:(s0B (s7BQUIT(s0B (s7BMENU(s0B (s7BBAR(s0B(s12H (s17H SYSTEM 1 by Jarvis Computer Software (c) Copyright 1986,1988,1994. SCREEN 3 OF 3. 37. PRICING BY GM GROUP 38. PRINT BIN LABELS. 39. PURGE OLD SALES HISTORY. 40. INVOICE ACCOUNT NUMBER SET-UP. 41. ADP-CARS GM PARTS LOCATOR DISKETTE. 42. PURGE OLD RECEIVE HISTORY. 43. PURGE OLD HITS HISTORY. 44. FIX PARTS CHANGE NOTICES. 45. MERGE GM REQUIRED PARTS INTO MASTER. 46. ANALYZE INVENTORY FOR GM REQUIRED PARTS. 47. REYNOLDS GM PARTS LOCATOR DISKETTE. 48. GM GROUP PERCENTAGE MARKUP. 49. DELETE PARTS & SOURCE. 50. MOVE PARTS BY BIN. 51. 5300 INVENTORY EXTRACT. 52. 5300 MATERIAL RETURN. F5= EXIT TO OPERATING SYSTEM. F6= ADDITIONAL PROCEDURES. F7= HELP [__] (s7BPURPOSE(s0B The Master Menu is simply a method for navigating through the system without having to remember commands or file names. (s7BFIELDS(s0B The single field is your menu choice. It accepts a two digit number. (s7BFUNCTION(s0B (s7BKEYS(s0B --QUIT-- Yes No _____________________________________________________________ (s7B3.2.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#1(s0B (s7BINQUIRY(s0B July 16, 2001 page 11 _____________________________________________________________ (s7BScreen(s0B (s7B3-5:(s0B (s7BINQUIRY(s0B(s12H PART NUMBER QTY GROUP LIST TRADE COST CORE S LOC RTN CODES WH U/PAC WKS/LS DESCRIPTION LINES SPECIAL % ____________________ F1=CLEAR CURRENT FIELD, F2=WITHDRAW, F7=HELP, F3=ADD'L FUNCTIONS, F4=CHAIN TO WITHDRAWAL PROGRAM, F5=MENU, F6=INVOICING. _____________________________________________________________ (s7BPURPOSE(s0B The inquiry screen is a multi-purpose program that is used the majority of the time the system is running. The primary purpose is to give the status of each part number. An inquiry about a part number will yield: 1) Availability and quantity 2) Bin location 3) Source 4) Cost 5) Pricing 6) Description 7) Warehouse 8) Manufacturer's codes 9) Car lines 10) Group Additional information that may be displayed upon inquiry is: 1) Order status 2) Parts change notices including superceded parts, phase outs and discontinuance 3) Cross reference of parts change notices to other parts, both forward and backward in time The inquiry screen is also used to withdraw parts from inventory. The inquiry screen automatically records unsuccessful inquiries. There are three reasons that an inquiry can be unsuccessful: 1) You never carry the part. This situation is called a "hit". 2) You normally carry the part, but the bin was empty. This situation is called a "stock out hit". 3) You normally carry the part, the bin was empty, and the part was on order. This situation is called a "backorder hit". (s7BOPERATOR(s0B (s7BNOTE:(s0B It is of crucial importance to the operation of this system that inquiries be entered even if July 16, 2001 page 12 the part is known not to be in stock. See the section on USE below. (s7BFIELDS(s0B The inquiry screen has six fields. The first is the part number field and is always available. The other five fields are the quantity, the repair order number, the repair complaint line, the incentive code, and the sale price. These fields are not enterable unless a part is being withdrawn from inventory. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field, the F5 key exits from the program, and the F7 key displays the help screen. These are standard uses and are consistent throughout all programs. (s7BF2 (s0Bunlocks the quantity, repair order number, complaint and incentive fields. When the part number field is blank, it fills the field with the last valid number. _____________________________________________________________ (s7BScreen(s0B (s7B3-6:(s0B (s7BF3(s0B (s7B=(s0B (s7BADDITIONAL(s0B (s7BFUNCTIONS(s0B(s12H PART NUMBER QTY GROUP LIST TRADE COST CORE S LOC RTN CODES WH U/PAC WKS/LS DESCRIPTION LINES SPECIAL % ____________________ F1=CLEAR CURRENT FIELD, F2=WITHDRAW, F7=HELP, Clear Number Lookup Release non_Inv_sales Parts_locator picKlist Fkeys Quit _____________________________________________________________ (s7BF3(s0B (s7BC (s0Bclears the entire screen. (s7BF3(s0B (s7BN (s0Bputs the next counter ticket number in the document number field. (s7BF3(s0B (s7BL (s0Ballows lookup of customer parts on order. (s7BF3(s0B (s7BR (s0Breleases the form in the counter slip printer. (s7BF3(s0B (s7BI (s0Bbrings up the non-inventory parts screen (described in section 3.33). This option is used only with the service merchandising system. It allows parts that you do not carry in inventory to be listed on the repair order. To list non-inventory parts on counter tickets, add them to the parts invoice screen before you print the invoice, rather than July 16, 2001 page 13 using this option. (s7BF3(s0B (s7BP (s0Bautomatically phones the on-line parts locator system through the modem. See the chapter on locators in this manual. (s7BF3(s0B (s7BK (s0Bactivate the pick list. (s7BF3(s0B (s7BF (s0Bmay be used to program F8 through F12. (s7BF3(s0B (s7BQ (s0Bnegates the pressing of the F3 key. (s7BF4 (s0Bexits from the inquiry screen and transfers ("chains") to the withdrawal program. This is a shortcut to getting to the withdrawal screen; it is the same as pressing F5 to get to the main menu, then selecting 2. You can return to this inquiry program by pressing F4 from withdrawal. (s7BF6 (s0Bgoes to the parts invoicing screen. (If you do not have parts invoicing, the F6 key does nothing.) The invoicing screen is described in section 3.23. After the invoice is printed, the system returns to the inquiry screen. (s7BUSE(s0B (s7BTHE(s0B (s7BINQUIRY(s0B When the program loads and is ready for use, enter the part number and press RETURN. If the part is normally carried in inventory or is on order, then its status is displayed. If the part is not carried in inventory, then the message "Not carried in inventory" is displayed as well as the dates of previous hits. Any parts change notices are displayed and their associated part numbers. This allows you to sell to the customer the oldest part that is suitable for the customer. If the part is on order, then the order status is displayed. (s7BTHE(s0B (s7BWITHDRAWAL(s0B If no parts change notices have been displayed, simply press the F2 key. The program remembers the last (s7Bpart(s0B (s7Bnumber(s0B and (s12H will fill in the blank field. If parts change notices have been displayed, then you must fill in the part number and then press F2, without first pressing Enter. The (s7Bquantity(s0B (s7Band(s0B (s7Brepair(s0B (s7Border(s0B (s7Bnumber(s0B fields will now be July 16, 2001 page 14 _____________________________________________________________ (s7BScreen(s0B (s7B3-7:(s0B (s7BWITHDRAWAL(s0B(s12H PARTNUMBER: ____________25010792 QTY SOLD: ____1 RO #: ___654 COMPLAINT: A FSD: _ INCENTIVE: __ SALE PRICE (EACH): ___6.75 OIL_FILTER__ 5.65 _____________________________________________________________ available. Fill in the quantity sold and the repair order number or counter ticket number. For counter tickets, you can press F3 and choose N, instead of entering the counter ticket number. This will fill in the next number. If you are withdrawing a part for the same counter ticket as the previous part you withdrew, the number will be filled in already. If you press F3 N without having withdrawn any parts on the previous automatically-generated number, you will be prompted whether you want to make a new number. Answering N will cancel the effect of the F3 N. This prevents you from accidentally skipping numbers. The (s7BComplaint(s0B field is used only for repair orders if you have the service merchandising system. It is the letter of the repair line. The (s7BFSD(s0B stands for "Fill Same Day". The (s7BIncentive(s0B code can be used if you are using the Incentive Report, and the part you are withdrawing qualifies for an incentive. Enter the code for the type of incentive. (There are no predefined incentive codes; you must decide what codes to use, and use them consistently.) If the part does not qualify for an incentive, leave it blank. The (s7BSale(s0B (s7BPrice(s0B is normally left alone. If it is zero, you must change it. The (s7Bdescription(s0B can be added or changed. If it is changed, it will be changed in the part file so the new description will be used from then on. The number to the right of the description is the cost. It cannot be changed, but if it is zero you cannot withdraw the part. If this happens, you must put in the cost for the part in the New Part screen, #5 on the parts menu. Press the ESC key to save this transaction. The part's new status will be displayed giving visual confirmation that the inventory was reduced. If you do not have the service system or if you are withdrawing parts for a counter ticket, you can usually press ESC after you enter the counter ticket July 16, 2001 page 15 number--the other fields will not usually need to be entered. If a part is ordered with a customer name entered in the Order Screen (Master Menu #3), and then is subsequently received (Master Menu #10), a "will_call" situation is created. When that part number is entered in Inquiry, the customer's name will appear in the order status line that is displayed. If you do a withrawal on that part number, you will be asked "Clear_will_call Yes No". Answer Yes if the part you are withdrawing is for that customer. This will remove the information from the Orders file and it will not appear again. Choose No if the part is for someone else and you do not want to remove the "will_call" status of the customer being displayed. (s7BTHE(s0B (s7BRETURN(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-8:(s0B (s7BRETURN(s0B (s17H PARTNUMBER: ____________25010792 QTY SOLD: ___-1 RO #: ___654 COMPLAINT: A INCENTIVE: __ SALE PRICE (EACH): ___6.75 OIL_FILTER__ 5.65 (s12H _____________________________________________________________ The return is just a negative sale. Follow the instructions above for withdrawal, except put a minus sign (-) before the quantity. If you are returning one part, then enter "-1". (s7BCONFIGURABLE(s0B (s7BOPTIONS(s0B There are three optional configuration for the inquiry program. You must have a s1magic entry in your environment. In msdos there is a file in your system.1 directory called env.dat. This file needs a line: s1magic=x where x is replaced by a number. In the Xenix C shell you will need a line in each users .login file: setenv s1magic x where x is replaced by a number. July 16, 2001 page 16 (s7B1 (s0Bindicates that a visual separator of a dash line is displayed between each part number. (s7B2 (s0Bremoves FSD field in the inquiry program. (s7B64 (s0Bdo not display supercession data. (s7B128 (s0Ballow a zero sale cost. (s7B256 (s0Ballow a zero sale price. (s7B512 (s0Bdisplay discount percent instead of markup percent. (s7B1024 (s0Bindicates automatic lookup of part numbers that have the '!' as the last character of the part number. The feature is usually activated when a dealer has an inventory of used parts. The new part number might be 1234 and the used part number then would be 1234!. If the parts person enters 1234, the program will first look for 1234 in a normal manner. Even if 1234 is found, the program will also look for 1234!. (s7B2048 (s0Bforces an extra line advance during each inquiry for 24 line terminals that do not scroll properly. (s7B4096 (s0Binhibits the message "Display more data?". (s7B8192 (s0Bindicates that you are using System S service merchandising and you desire rigorous repair order number checking. (s7B16384 (s0Bindicates that you want suppression of the incentive field when selling parts. (s7B32768 (s0Ballow withdrawal or sale of fractional quantities of oil, and gas. (s7B65536 (s0Bdo not allow withdrawal on RO's or counter tickets that have already been invoiced. (s7B131072 (s0Bafter clearing the screen with F3-C, the next inquiry will display retail pricing only. (s7B262144 (s0Bprohibits the tracing backward or forward of all PCN's or supercessions. (s7B524288 (s0Ballows the display of Daimler-Chrysler parts in your inventory with the same base number as your inquiry. July 16, 2001 page 17 (s7BTROUBLE(s0B (s7BSHOOTING(s0B The inquiry program uses the following files: partfile, pcfile, hitsfile, orfile, and salefile. If any of these files are damaged, then the program will not load. If you get a rebuild message, allow the system to rebuild the file. On very rare occasions the program will display a part number different than the one requested. If this happens, force a rebuild of the partfile. Any other problems should be reported to Jarvis Computer Software so that we may assist you. (s7B3.3.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#2(s0B (s7BWITHDRAWAL(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-9:(s0B (s7BWITHDRAWAL(s0B (s17H WITHDRAWALS BY JARVIS COMPUTER SOFTWARE (c) COPYRIGHT 1985,1988,1995. PART NUMBER GROUP DESCRIPTION S HAND QTY BAL. COST R.O.# ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ ____________________ ____ ______ F1=CLEAR CURRENT FIELD, F5=RETURN TO MENU, ESC=UPDATE DATA F3=FKEYS, F4=CHAIN TO INQUIRY PROGRAM, F7=HELP (s12H _____________________________________________________________ (s7BPURPOSE(s0B The purpose of the withdrawal program is to relieve inventory after sales. Ordinarily the inquiry program is the July 16, 2001 page 18 preferred method for withdrawals, but this program can be used if the sales have accumulated before entry. (s7BFIELDS(s0B The only fields that are enterable are the part numbers and the quantities withdrawn. The display-only fields are group, description, on hand, balance, and cost. (s7BFUNCTION(s0B (s7BKEYS(s0B The F1 key clears the current field, the F5 key exits from the program, and F7 will display the help screen. These are standard uses and are consistent throughout all programs. The F3 key allows you to program function keys F8 through F12. The F4 key immediately effects a change to the inquiry program without the necessity of going through the Master Menu. The ESC key updates the inventory records. (s7BUSE(s0B (s7BNORMAL(s0B (s7BWITHDRAWAL(s0B Enter the part number in the part number column. If the number entered is not a valid number in your inventory, then the program will beep and you will not be allowed to proceed to the quantity field. Press F1 to clear the number and re-enter the number. After a valid number is entered, the cursor moves to the quantity column. You may enter the number withdrawn from inventory. If you enter the number zero, then the program beeps and returns you to the part number column. You may not enter a withdrawal that will result in a negative count in the bin. To save the withdrawals, press the ESC key. If you forget and press F5, the program will ask you to confirm that you want to leave the program intentionally. July 16, 2001 page 19 (s7BRETURNS(s0B The return is just a negative sale. Follow the instructions above for withdrawal, except put a minus sign (-) before the quantity. If you are returning one part, then enter "-1". (s7BTROUBLE(s0B (s7BSHOOTING(s0B The only files in use by the withdrawal program are the partfile and the salefile. If either file is damaged, then the program will not load. Rebuild both files if this happens (see rebuild menu below). July 16, 2001 page 20 (s7B3.4.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#3(s0B (s7BORDER(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-10:(s0B (s7BORDER(s0B (s17H ORDER ENTRY BY JARVIS COMPUTER SOFTWARE. (C) COPYRIGHT 1988,1992,1995 CONTROL NUMBER: ______ ORDER TYPE: ___ SOURCE: __ NON-STOCK (Y/N): _ PART NUMBER BIN CODE ON ON UPAC ORD DLR WKS SALES /GROUP /DESCRIPTION /ADD HAND ORD /COST QTY NET LST 13 26 F1=CLEAR CURRENT FIELD, F5=EXIT, F3=GENERATE SUGGESTED ORDER / FKEYS F2=NEXT, F4=PREVIOUS, F6=PRINT IT, F7=HELP. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The order program serves two purposes. The first purpose is to suggest orders to you, and the second purpose is to record the items that you have ordered. (s7BFIELDS(s0B There are four fields that comprise the "header". These fields are all enterable. The control number is up to six digits long, but certain manufacturers do not allow more than four digits. The order type is a three character code. The program does not check on the validity of these codes. For GM dealers some of the codes might be PAD, VIP, TGT, or CIO. For Chrysler dealers your order types are a single character. Enter the single character three times. For example, for type A orders enter AAA. In the body of the screen there are two columns of enterable fields. The order quantity fields are the only enterable fields when the program is suggesting an order. The part number fields are enterable if you are telling the computer what you have ordered. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field, the F5 key exits from the program, and F7 key will display the help screen. These are standard uses and are consistent throughout all programs. (s7BF2 (s0Bfills the control field and order type field with July 16, 2001 page 21 the next control number that is already in use. (s7BF4 (s0Bfills the control field and order type field with the previous control number that is already in use. (s7BF3 (s0Bwill display a menu. (s7BOrder(s0B (s7BFkeys(s0B (s7BQuit(s0B (s7BF3-O (s0Bactivates the suggested order procedure. The control number, source, and order type must be filled in prior to pressing F3. The program will ask a few questions and then generate a suggested order. (s7BF3-F (s0Bwill allow you to program function keys F8 through F12. (s7BESC (s0Bto save an order. A suggested order is not an order until the ESC key is used.0 (s7BF6 (s0Bwill print any order that has already been saved. (s7BUSE(s0B (s7BSPECIAL(s0B (s7BORDERS(s0B To tell System 1 about the parts that you have ordered for a customer, first fill in the control number and the order type. The order type is usually a special type, such as, VIP or CIO but does not have to be. The best procedure is to try to order special customer orders as part of your normal part order. Doing so will generate higher return reserves and lower order costs. Next, fill in the source. You may fill in the customer's initials or a repair order number in the customer code field. If you do enter information in this field, then the order will show up in the special orders report, #31 on the reports menu. The part number and quantity fields are available. You must enter a valid part number for stock orders, but for orders that are non-stock the program does not cross check the part number for validity. To enter the non-stock mode, press F5 and answer "Y" to the non-stock question. For stock and non-stock orders the quantity must be positive. Zero or negative amounts are not allowed. When you have entered all the parts for a particular customer or the screen is filled, then press ESC to record the order and clear the screen. You may append parts to the order for this customer or other customers by reusing the same order number and order type. July 16, 2001 page 22 The warning message that appears is only for informational purposes. (s7BSTOCK(s0B (s7BORDERS(s0B You may tell the system about items that you want to order. Fill in the control number, order type, and source. Leave the customer code blank. Enter the part number. If the part is not normally stocked, then the number will be rejected by an audible beep. If you must order the part, then use the non-stock procedure outlined below. Now enter the quantity to be ordered. In this manual mode the program does not enforce UNITPAC's or MSQ's. We assume that you know what you are doing and that the unitpac information in the data base is wrong. When the order is complete or the screen is filled, then press ESC to record the order. You may append more to the order by using the same control number and order type in the now empty form. Each full screen must be saved separately by pressing ESC. (s7BNON-STOCK(s0B (s7BORDERS(s0B After you process all of your stock orders, press the F5 key. The program will ask you if you want to order non-stock. Answer yes by pressing "Y". Fill in the control number, order type, and source. In the non-stock mode the program does not check the part number for validity. It is possible to tell the system that you are ordering parts that are not even made. Please be careful. Now enter the quantity to be ordered. In this manual mode the program does not enforce UNITPAC's or MSQ's. When the order is complete or the screen is filled, then press ESC to record the order. You may append more to the order by using the same control number and order type in the now empty form. Each full screen must be saved separately by pressing ESC. (s7BSUGGESTED(s0B (s7BORDERS(s0B Fill in the control number, order type, and source. Leave the customer code blank. Press the F3 key. There are a series of questions to be answered. The first is whether or not you want the suggested order printed. Printing the suggested order is usually a good idea so that you have a written copy to take back to the bins as a double check. If you answer yes, please make sure that the printer is turned on and that the paper is properly aligned. Next you are to order from Stock, Hits, or Both. July 16, 2001 page 23 (s7BFROM(s0B (s7BSTOCK(s0B By pressing "S", the system will only look at those items that are normally carried in stock. The basic procedure used by the program is this: The part is checked for proper source and for superceded parts. If not the proper source or it has been superceded, then check the next part. Now the demand is computed and the order point is computed. If the total of the quantity on hand and the quantity on order is less than the order point and less than the bin cap, then the part is ordered. Only enough are ordered to make the difference between the current inventory level and the target stock level. All parts in the inventory are checked using this procedure. Even if you are ordering from a source with only 1 part, it will take about the same length of time as a source with thousands of parts. (s7BFROM(s0B (s7BHITS(s0B By pressing "H", the system will only look at those items that are on the hits list and not normally carried in stock. The basic procedure used by the program is this: The hits file is checked. Since the system usually does not know anything about the part, it is very important that you check to be sure you have specified the proper source. Doing so finds any part that has two hits in six months with the latest hit less than one month ago and the hits at least one month apart. Also qualifying are parts with three hits in nine months or four hits in twelve months with hits at least one month apart and the most recent hit less than one month ago. The entire hits file is checked. (s7BFROM(s0B (s7BBOTH(s0B By pressing "B", the system will look at those items that are on the hits list and normally carried in stock. The basic procedure used by the program is this: "FROM BOTH" combines the "FROM STOCK" and "FROM HITS" procedures outlined above. July 16, 2001 page 24 (s7B3.5.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#4(s0B (s7BREPORTS(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-11:(s0B (s7BREPORTS(s0B (s17H PARTS REPORTS SORTED BY : LOST SALES REPORTS 1. PART NUMBER 11. HITS 2. SOURCE 12. STOCK-OUT HITS 3. WAREHOUSE 13. BACK-ORDER HITS 4. VALUE 5. BIN LOCATION OTHER REPORTS 6. GROUP 7. CORE 31. OUTSTANDING SPECIAL ORDERS 8. CLASS 32. CIRCLE E, R OR LAST TIME RETURN MANAGEMENT REPORTS 33. NON BIN 21. SLOW MOVING PARTS 34. NUMBER CHANGE 22. DEMAND 35. ZERO PHASE-OUT 23. SALES 36. SUPPLEMENTARY DATA 24. SUMMARY 37. DAILY SALES 25. ZERO BIN 38. PART NUMBER LISTING 26. ZERO COST 39. INCENTIVE REPORT 27. ZERO SALES 40. TRANSACTION REGISTER 28. DEAD 41. FILE DUMP 29. FILLED SAME DAY STATUS = MENU REPORT CHOICE: __ DOUBLE SPACE (Y/N): N PRINT TO SCREEN (Y/N): N STARTING PAGE: __1 ENDING PAGE: ___ SOURCES: __ - __ BINS: _______ - _______ PRESS F5 TO RETURN TO MAIN MENU, ESC=START REPORT, F3=FKEYS, F7=HELP ^BREAK OR ^C INTERRUPT SORTING OR REPORT (s12H _____________________________________________________________ (s7BPURPOSE(s0B The reports menu moves the selection of the various reports off the Master Menu, thereby simplifying the Master Menu. The reports menu also contains mechanisms for controlling the printer. (s7BFIELDS(s0B There are nine fields on the Report Menu: report choice which accepts up to two digits, double space which accepts Yes or No, print to screen which also accepts Yes or No, and starting page and ending page which both accept up to a three digit number, and starting and ending sources which both accept a two-digit source number. July 16, 2001 page 25 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field, the F5 key exits from the program, and the F7 will display the help screen. These are standard uses and are consistent throughout all programs. (s7BF3 (s0Bwill allow you to program the function keys. (s7BUSE(s0B Enter the report choice. If your choice is 21-24, 29, 37, 39 or 40 then you will immediately affect a change to another program. If your choice is not 21-24, 29, 37, 39 or 40, then fill in the remaining eight fields. Reports are normally single spaced. There are no intervening blank lines. By answering "Y", blank lines will be inserted and the reports will use approximately twice as much paper. You do not have to send the reports out to the printer. You may "print" them to the screen. You will visually have to monitor the progress of the report, or the information you are looking for might fly off the screen. You can effect pauses in two ways. Most computers have a pause key. You can press it or you can press ^BREAK on single-user systems or ^C on multi-user systems. (^BREAK means to hold down the Ctrl key while pressing the BREAK key. ^C means to hold down the Ctrl key while pressing the C key. ) If you press ^BREAK or ^C, then a menu with three choices is displayed: S=Stop, R=Resume, and M=Master Menu. ) Press "S", "R", or "M". You do not have to start a report at page 1. If your printer failed at page 107 and you have to abandon a report, then you can restart the report at 107. You can also end a report after a given number of pages by filling in the last page field. This is especially useful for reports where you only need information on the first page, such as the value report if you are interested only in the total amount. If you want to restrict the report to certain sources, you can fill in the starting and ending sources. When the nine fields are filled, press the ESC key to start printing the report. July 16, 2001 page 26 (s7BTROUBLE(s0B (s7BSHOOTING(s0B The possible failures are damaged files and malfunctioning printers. The sections below note the files used for each report. Damaged files should be rebuilt immediately. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#1(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BPART(s0B (s7BNUMBER(s0B This report requires no sorting and will begin to print immediately. All parts are printed in ascending part number order. All vendors are included so that parts from different manufacturers may be interspersed. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#2(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BSOURCE(s0B This report requires sorting and will not begin to print immediately. The sub-order is sorted in ascending part order. You may specify ranges of sources. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#3(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BWAREHOUSE(s0B This report requires sorting and will not begin to print immediately. The sub-order is sorted in ascending part order. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#4(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BVALUE(s0B This report requires sorting and will not begin to print immediately. This report is sorted in descending order; that is, the most valuable parts are printed first. All totals are given at the top of the report, so that you do not have to print the whole thing to give a total number to the accounting department. You can print just the first page by filling in 1 for both the starting and ending page. The value printed is the total dealer net. The file used is partfile. July 16, 2001 page 27 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#5(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BBIN(s0B This report requires sorting and will not begin to print immediately. If the bin field in the part record is empty, then the group field is used. If you do not consistently use bin numbers, then the order might surprise you. The sub-order is sorted in ascending part order. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#6(s0B (s7BPARTS(s0B (s7BLIST(s0B (s7BSORTED(s0B (s7BBY(s0B (s7BGROUP(s0B This report requires sorting and will not begin to print immediately. Parts with empty group fields will appear first. The sub-order is sorted in ascending part order. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#7(s0B (s7BCORE(s0B (s7BREPORT(s0B This report does not require sorting but may not always start immediately. The reason for this delay is that only those items with parts in the bin and a core value are printed. It may take some time to get to the remanufactured parts numbers. The sort order is by part number order. Parts change notices are noted where applicable. The files used are partfile and pcfile. (s7BFILE(s0B (s7BDUMP(s0B Copies the file on to the disk with part number listing. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#11(s0B (s7BHITS(s0B (s7BLOST(s0B (s7BSALES(s0B (s7BREPORT(s0B This report prints all numbers that have a minimum number of recent hits. To show up on this report, the part must have had at least one hit within the past 35 days, and at least three hits within the past nine months, and at least four hits within the past year. If you have had a price update since the first hit and the part number is a valid GM or Chrysler number, then a description and cost will also appear on the report. The date of each hit is shown and the total of the hits for each number is shown. The files used are hitsfile and supp. July 16, 2001 page 28 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#12(s0B (s7BSTOCK-OUT(s0B (s7BHITS(s0B (s7BLOST(s0B (s7BSALES(s0B (s7BREPORT(s0B A stock-out hit is an inquiry without parts in the bin. If this report is too long, then you should consider increasing your order point and stock level for the appropriate source. The files used are hitsfile and partfile. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#13(s0B (s7BBACK-ORDER(s0B (s7BHITS(s0B (s7BLOST(s0B (s7BSALES(s0B (s7BREPORT(s0B A back-order hit is an inquiry without parts in the bin, and the part is on order. If this report is too long, then you should investigate the supplier's on-time performance. The files used are hitsfile and partfile. July 16, 2001 page 29 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#21(s0B (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-12:(s0B (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s17H SYSTEM 1 BY JARVIS COMPUTER SOFTWARE 07-06-1998 SLOW MOVING PARTS REPORT AND SUGGESTED PHASE OUT MODE: _ ( 1=REPORTS, 2= GENERATE PHASE OUT, 3=DISKETTE) INCLUDE PARTS WITH SALES LESS THAN ___ PIECES IN ___ WEEKS. INCLUDE RETURNABLE PARTS (Y/N)? _ NON-RETURNABLE PARTS (Y/N)? _ LEAVE BLANK FOR ALL. INCLUDE PARTS VALUE GREATER THAN: _____ VALUE LESS THAN: _____ INCLUDE PARTS ONLY IN BINS: _______-_______ INCLUDE PARTS ONLY FROM SOURCES: __-__ WAREHOUSES:___-___ INCLUDE CAR LINES: _______ INCLUDE CODES: ____ PRINT TO SCREEN (Y/N): _ F1=CLEAR CURRENT FIELD F3=FKEYS F5=RETURN TO MENU ESC=PRINT REPORT F7=HELP (s12H _____________________________________________________________ _____________________________________________________________ (s7BSample(s0B (s7BReport(s0B (s7B3-13:(s0B (s7BSLOW-MOVING(s0B (s7BREPORT(s0B (s7B(MODE(s0B (s7B1)(s0B (s17H 03/05/1992 SLOW SELLING PARTS LIST BY PART NUMBER PAGE 1 PARTS THAT HAVE NOT SOLD 1 IN 52 WEEKS. PART NUMBER GROUP DESCRIPTION BIN S R DC OH U/P LIST TRADE COST CORE SPECIAL VALUE 231493 10.154 JAR 195D 00 R SP 1 1 6.25 4.69 3.75 0.00 4.62 3.75 325191 07.632 BOLT 177E 00 R SP 2 1 5.05 3.79 3.03 0.00 3.85 6.06 326561 04.338 SLEEVE 144D 02 R SP 1 1 5.50 4.13 3.30 0.00 4.35 3.30 328059 07.242 BRACKET 176G 00 R SP 1 1 7.70 5.78 4.62 0.00 5.87 4.62 328060 07.242 BRACKET 176G 00 R SP 1 1 7.70 5.78 4.62 0.00 5.87 4.62 328128 07.243 BUSH ASM 176I 00 R SP 2 1 2.90 2.18 1.74 0.00 2.11 3.48 (s12H _____________________________________________________________ (s7BPURPOSE(s0B (s7BOF(s0B (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s7BREPORT(s0B July 16, 2001 page 30 This report is very important and has many uses. This report will generate suggested returns. It also will generate suggested scrapping. You can use it to clean the special order or return bins. You must use this report often to prevent obsolescence. Run this report weekly once you have at least six months of sales history on the system. (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s7BREPORT(s0B (s7BFIELDS(s0B The mode field accepts the digits 1 through 3. A suggested phase out will not generate a report. It allows you to confirm that a part will be not be reordered (see the "AUTOMATIC PHASE OUT" section below). A diskette choice will write the part numbers and quantities on hand to an (s7BMS(s0B (s7BDOS(s0B (s7BFORMATTED(s0B (s7BDISKETTE.(s0B No report will be generated. You may then send that diskette to a parts locator service of your choice for further processing. The pieces field is linked to the weeks field. Both of these fields accept only digits. You must answer "Y" or "N" for including returnable and non-returnable parts. The rest of the fields may be left blank. The value ranges are used mostly for returns. They accept values in whole dollars only. The bin ranges can be used to restrict returns to selected bins. You can use source ranges to further restrict the scope of the report. The car lines field is special. If you put the manufacturer's code for a particular car line in this field, then only parts that have that car line's code will be included. The print to screen is a yes/no question. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BOF(s0B (s7BTHE(s0B (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s7BREPORT(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bwill display the help screen. These are standard uses and are consistent throughout all programs. July 16, 2001 page 31 (s7BUSING(s0B (s7BTHE(s0B (s7BSLOW(s0B (s7BMOVING(s0B (s7BPARTS(s0B (s7BREPORT(s0B If you bring a part in after two hits within six months, then you might want to return all parts that do not sell two of within 26 weeks. Fill in the suggested phase out field with a "Y" or "N", "2" in the pieces field, and "26" in the weeks field. You can now press the ESC key to start the report or restrict the scope of the report by placing restrictions on the bottom half of the screen. For example, you might restrict your slow moving parts report to the special order bins for your primary source. Fill in both the "from source" and the "to source" with "00" and the "from bin" and the "to bin" with "SP1" and "SP9" respectively. (s7BTROUBLE(s0B (s7BSHOOTING(s0B The slow moving parts report uses the partfile and the pcfile. Try rebuilding these files if you have any trouble. July 16, 2001 page 32 (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-14:(s0B (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B (s17H SYSTEM 1 EDIT SUGGESTED PHASE OUT PART NUMBER GROUP DESCRIP OH COST VALUE W/L CONFIRM 3 FILTER 0 4.95 0.00 7 Y 499 1206 FILTER/OIL 1 4.77 4.77 37 N 777 1 0.00 0.00 104 N 779 1 0.00 0.00 104 N 6543 6 0.00 0.00 82 _ 15760 1 0.00 0.00 34 _ F1=CLEAR CURRENT FIELD, F5=MENU, ESC=WRITE DATA TO DISK (s12H _____________________________________________________________ (s7BPURPOSE(s0B (s7BOF(s0B (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B This program displays and lets you edit those items that were slow moving and should be phased out. You can confirm that a part really should not be reordered. (s7BFIELDS(s0B (s7BOF(s0B (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B There is only one column of enterable fields, the confirm column. The other columns including part number, group, description, and sales data are display-only. The confirm column accepts only "y" or "n". (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BOF(s0B (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B (s7BF1 (s0Bclears the current field (s7BF5 (s0Bexits from the program. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B (s7BOF(s0B (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B Slow moving parts will be displayed screen by screen. Enter a "y" if you want the part to be phased out or "n" if you want the part to remain eligible for re-order. If you decide to phase out a part, it does not mean that you cannot reverse your decision at a later date (see "PARTS CHANGE NOTICES"). Also, you can review all phase outs that have actually sold out through the "ZERO PHASE OUT" report. When July 16, 2001 page 33 you have answered the confirmations to your satisfaction, then press the ESC key to save your decisions. If more parts are to be considered, the screen will refill. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#22(s0B (s7BDEMAND(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-15:(s0B (s7BDEMAND(s0B (s7BREPORT(s0B (s17H DEMAND REPORT BY JARVIS COMPUTER SOFTWARE. (C) COPYRIGHT 1993, 1995 ALL RIGHTS RESERVED PRINT DEMAND REPORT WITH HIGHEST WEEKLY SALES FIRST INCLUDE PARTS WITH WEEKLY SALES VALUE EXCEEDING: ______ INCLUDE PARTS WITH WEEKLY SALES VALUE LESS THAN: ______ INCLUDE PARTS WITH DAYS SUPPLY GREATER THAN: ___ PRINT TO SCREEN (Y/N): _ STARTING PAGE: ___ ENDING PAGE: ___ PRESS ESC TO START REPORT, F3=FKEYS, F5=RETURN TO MENU, F7=HELP. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The purpose of the demand report is to see what the system thinks will sell in an average week. The result of this report is a statistical average and will probably not conform to the sales of any actual weeks. In fact, you will see predictions of fractional parts. For example, if you sell one transmission every ten weeks, then the demand report would predict the sale of a tenth of a transmission. (s7BFIELDS(s0B There are three enterable fields on the screen, and filling them is optional. The first is the minimum weekly sales value, and the second is the maximum weekly sales value. These fields accept whole dollars only. The third field is the print to screen field. It accepts a "y" or an "n". July 16, 2001 page 34 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bdisplays the help screen. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B Fill in the value range for the report. A typical use is to see what actually sells on an average week. You might want to try 50 for the minimum weekly sales value. Press ESC to begin the report. (s7BTROUBLE(s0B (s7BSHOOTING(s0B The demand report uses only partfile. Try rebuilding partfile. If the report seems to run but you do not get any output, then see if you have put too much of a restriction on the sales value ranges. July 16, 2001 page 35 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#23(s0B (s7BSALES(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-16:(s0B (s7BSALES(s0B (s7BREPORT(s0B (s17H SALES REPORT (c) 1987, 1992, JARVIS COMPUTER SOFTWARE, ALL RIGHTS RESERVED. SALES FROM THE WEEK OF: __/__/____ TO THE WEEK OF: _4/_9/1988 FROM SOURCE: __ TO SOURCE: __ PRINT TO SCREEN (Y/N): _ F3=FKEYS, F5=MENU, F7=HELP, ESC=START REPORT ^C=INTERRUPT REPORT (s12H _____________________________________________________________ (s7BPURPOSE(s0B The sales report lets you look at all items sold for a period. This program can be used to double check against repair orders or compare with accounting figures. If you discover a hot item on the sales report, you may wish to move it to a volume order point. (s7BFIELDS(s0B The sales report has a range of date fields which accept the month, day, and year in numeric format. It also has a range of sources which accept source specification in numeric format, and a print to screen field which accepts "Y" or "N". (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. These are standard uses and are consistent throughout all programs. July 16, 2001 page 36 (s7BUSE(s0B Fill in the date ranges. Remember, weeks do not conform to months or years. Therefore, it may not be possible to get a "month-to-date" or "year-to-date" report. If you use a date other than a Sunday, the program will use a Sunday date. You might want to look at total sales, then use a source range of 00 through 99. If you want to look at only one supplier, then specify something like source 00 through 00. (s7BTROUBLE(s0B (s7BSHOOTING(s0B The sales report uses only partfile. Try rebuilding the partfile if you have trouble. July 16, 2001 page 37 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#24(s0B (s7BSUMMARY(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-17:(s0B (s7BSUMMARY(s0B (s7BREPORT(s0B (s17H MANAGEMENT SUMMARY REPORT BY JARVIS COMPUTER SOFTWARE SOURCE: __-__ REPORT FOR THE WEEK OF: 4_/09/88 PRINT TO SCREEN (Y/N): _ F1=CLEAR CURRENT FIELD, F3=FKEYS, F5=MENU, F7=HELP, ESC=START REPORT. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The summary report gives you the facts and figures that allow you to measure how well you are doing in managing your inventory. (s7BFIELDS(s0B The date fields accept the week of the date in numeric format. The print to screen field accepts "Y" or "N". (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bdisplays the help screen. These are standard uses and are consistent throughout all programs. July 16, 2001 page 38 (s7BUSE(s0B Remember that the date is a "week of" date, so the program will adjust it internally to a Sunday date. This report prints very nicely to the screen, since none of the lines are longer than 80 columns. Press the ESC key to begin printing the report. (s7BTROUBLE(s0B (s7BSHOOTING(s0B This report uses the files partfile and the sourcefile. Try rebuilding these files if you have any trouble. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#25(s0B (s7BZERO(s0B (s7BBIN(s0B This report does not require sorting but must search for empty bins. If the bin is empty but the part has a valid parts change notice, then it is ignored for report purposes since these parts are supposed to be sold to zero. Only bins that are supposed to have inventory show up on this report. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#26(s0B (s7BZERO(s0B (s7BCOST(s0B (s7BREPORT(s0B This report should be run immediately after your first price update. Any part that does not have a cost is not a valid manufacturer's part. Check these numbers to make sure that they have been entered properly. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#28(s0B (s7BDEAD(s0B (s7BREPORT(s0B This report should be run after your price update. Any part that is shown on this report is not a valid manufacturer's part. The price update program indicates this by setting the warehouse field to "DED". Check these numbers to make sure that they have been entered properly. If they have, it probably means that the part number has been discontinued. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#31(s0B (s7BOUTSTANDING(s0B (s7BSPECIAL(s0B (s7BORDERS(s0B (s7BREPORT(s0B The outstanding special orders reports are printed in customer code order. Orders for the same code are grouped together. The control number, order type, date of order, part number, amount ordered, and amount received are shown. July 16, 2001 page 39 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#32(s0B (s7BCIRCLE(s0B (s7BE(s0B (s7BOR(s0B (s7BC(s0B (s7BORDERS(s0B (s7BREPORT(s0B This report applies to Chrysler or Ford parts. Immediately following a price update, run this report. This report will tell you what will become non-returnable in the next 90 days. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#33(s0B (s7BNON(s0B (s7BBIN(s0B (s7BREPORT(s0B Any item in inventory that has not been assigned to a bin will appear on this report. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#34(s0B (s7BNUMBER(s0B (s7BCHANGE(s0B (s7BREPORT(s0B A summary of all superceded parts is printed including part numbers, description, bin, and quantity on hand. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#35(s0B (s7BZERO(s0B (s7BPHASE(s0B (s7BOUT(s0B (s7BREPORT(s0B When you are phasing out a part, it would be nice to know when the part has been dropped to zero so that you can reconsider the phase out. This is the result of this report. (s7BREPORTS(s0B (s7BMENU(s0B (s7B#36(s0B (s7BSUPPLEMENTARY(s0B (s7BDATA(s0B (s7BREPORT(s0B Every time you update your prices, you also receive pricing information on your hits. This information is put into a separate file called supp.dat. The supplementary data can be printed out in the familiar pad format. July 16, 2001 page 40 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#37(s0B (s7BDAILY(s0B (s7BSALES(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-18:(s0B (s7BDAILY(s0B (s7BSALES(s0B (s7BREPORT(s0B (s17H DAILY WITHDRAWAL AND SALES REPORT (C) COPYRIGHT 1992, JARVIS COMPUTER SOFTWARE (LEAVE BLANK FOR ALL) TICKET #'S: ______-______ STARTING DATE: __/__/____ ENDING DATE: __/__/____ MODE (O/C/A): ( O=OPEN ITEMS, C=CLOSED ITEMS, A=ALL ITEMS) PRINT TO SCREEN (Y/N): _ START ON PAGE: ___ END ON PAGE: ___ F1=CLEAR CURRENT FIELD, F3=FKEYS, F5=EXIT, F7=HELP, ESC=START REPORT. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The daily sales report produces a list of those items withdrawn from inventory grouped by repair order or counter ticket. For those of you that have purchased the counter billing option, it also shows which repair orders have been billed and which ones have not yet been closed. (s7BFIELDS(s0B The fields are the date ranges and the starting page number. Both fields are numeric. July 16, 2001 page 41 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bshows you the help screen. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B Fill in the date ranges and press the ESC key. To interrupt the report, press ^BREAK. (s7BTROUBLE(s0B (s7BSHOOTING(s0B This report uses the sales file. Rebuild the sales file if you have any trouble. July 16, 2001 page 42 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#39(s0B (s7BINCENTIVE(s0B (s7BREPORT(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-19:(s0B (s7BINCENTIVE(s0B (s7BREPORT(s0B (s17H INCENTIVE REPORT BY JARVIS COMPUTER SOFTWARE. (c) 1992, 1995. START DATE: 09/01/92 END DATE: 09/30/92 START SOURCE: __ END SOURCE: __ Enter the codes in the order you want them to be printed on the report. INCENTIVE CODES: __ __ __ __ __ __ __ __ __ __ STARTING PAGE: ___ ENDING PAGE: ___ ITEMIZED (Y/N) _ F1=CLEAR CURRENT FIELD, F3=FKEYS, F5=EXIT, F7=HELP, ESC=START REPORT (s12H _____________________________________________________________ (s7BPURPOSE(s0B Chrysler and Ford still pay wholesale compensation. If you have been entering an incentive code on your inquiry screen each time a wholesale part has been sold, then this report will support your compensation claim. In the default mode (non-itemized), it prints one line per part number, totaling the number of times the part was sold under each incentive code. If you answer 'Y' to ITEMIZED, it will print separate lines for each sale, showing the document number and sale date. July 16, 2001 page 43 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bshows you the help screen. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B Fill in the date ranges and press the ESC key. To interrupt the report, press ^BREAK. (s7BTROUBLE(s0B (s7BSHOOTING(s0B This report uses the sales file. Rebuild the sales file if you have any trouble. July 16, 2001 page 44 (s7BREPORTS(s0B (s7BMENU(s0B (s7B#40(s0B (s7BTRANSACTION(s0B (s7BREGISTER(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-20:(s0B (s7BTRANSACTION(s0B (s7BREGISTER(s0B (s17H TRANSACTION REGISTER BY JARVIS COMPUTER SOFTWARE (C) 1992, 1994, 1995. ALL RIGHTS RESERVED. STARTING DATE: 09/13/92 ENDING DATE: 09/19/92 STARTING PAGE: __1 ENDING PAGE: 999 STARTING PART NUMBER: ___________________ ENDING PART NUMBER: ___________________ PRINT TO SCREEN (Y/N):_ F1 = CLEAR CURRENT SCREEN, F3=FKEYS, F5 = EXIT, F7=HELP. ESC = START REPORT. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The purpose of the transaction register is to document the change in inventory by part number. The left side of the report is for sales and the right half of report is for receipts. (s7BFIELDS(s0B The fields are the date ranges and the starting page number. Both fields are numeric. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. July 16, 2001 page 45 (s7BF7 (s0Bshows you the help screen. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B Fill in the date ranges and press the ESC key. To interrupt the report, press ^BREAK or ^C. (s7BTROUBLE(s0B (s7BSHOOTING(s0B This report uses the sales file and the receipts file. Rebuild the sales file and the receipts file if you have any trouble. July 16, 2001 page 46 (s7B3.6.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#5(s0B (s7BNEW(s0B (s7BPARTS(s0B (s7BOR(s0B (s7BUPDATE(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-21:(s0B (s7BNEW(s0B (s7BPARTS(s0B (s7BOR(s0B (s7BUPDATE(s0B (s17H SYSTEM 1 BY JARVIS COMPUTER SOFTWARE. 34 PART NUMBER: ____________25010792 GROUP: ____01.836 DESCRIPTION: OIL_FILTER__ QUANTITY ON HAND: __12 SOURCE: 01 TGT CAR LINES: 123598_ ORDER POINT CODE (N/V): N SEASONAL (Y/N): N PRO PART (CODE): _ BIN LOCATION: _______ BIN CAP: ___0 BIN MIN: ___0 REFUSALS: 0 RETURNABLE (CODE): N REPACK (CODE): _ HAZARDOUS _ UNIT PACK: ___1 WAREHOUSE: SP_ CLASS (P,G,O,A,T,S,U,M): _ QUICK REFERENCE: __________________ NEW/USED (N/U): N PRICING COST: ___5.64 TRADE: ___0.00 LIST: ___0.00 % SPECIAL: ___0.00 CORE: ___0.00 ADVERT: ___0.17 DISC.COST1: ___4.23 DISC.COST2: ___3.67 RESERVE: ___0.45 FIRST YEAR OF FIT: __ LAST YEAR: __ FIRST WEEK: 08-02-92 LAST WEEK: 09-19-93 esc=SAVE DATA. F5=RETURN TO MENU. F1=CLEAR CURRENT FIELD. F7=HELP. F2=NEXT RECORD. F3=OPTIONS. F4=PREVIOUS RECORD. F6=DELETE RECORD. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The new part program allows adding parts to inventory or editing information on an existing part. You can get a basic snapshot of the part in a different format than on the inquiry screen. Do not use this program to make withdrawals or receipts, as it does not update sales history. (s7BFIELDS(s0B The part number is 1 to 20 characters long. It will accept any characters including blanks, dashes, dollar signs, etc. Any alphabetic input is converted to upper case, so the computer does not recognize that "X" and "x" are different letters. You may make the last character of a part number an '!'. With the special setup, the inquiry program will July 16, 2001 page 47 automatically look for parts that end with '!'. Ask our office about this setup or read more about it in the inquiry program section of this manual. (s7BGroup(s0B is the manufacturer's indication of the general classification of the part. The group can be up to ten characters long. (s7BDescription(s0B is 12 characters long with alphabetic input forced to upper case. (s7BQuantity(s0B (s7Bon(s0B (s7Bhand(s0B will accept digits only. It will not accept a minus sign. (s7BSource(s0B is a two digit numeric code. Since a part belongs to a source, you must set up your sources first (see "SET UP OR EDIT SOURCES", program #6). The (s7Bcar(s0B (s7Blines(s0B field accepts any characters. It is recommended that you use the manufacturer's codes, because the car lines will be updated upon price updating. (s7BOrder(s0B (s7Bpoint(s0B code accepts an "N" for normal or a "V" for volume. The normal order point is used for all parts that are not critical to your operation. The volume order point is used for all parts that are very important to your operation. The (s7Bseasonal(s0B field is answered "Y" or "N". Most parts are non-seasonal. Do not overuse the seasonal designation. (s7BPro(s0B (s7Bpart(s0B code is specific to GM parts and does not have meaning for other manufacturers. (s7BBin(s0B (s7Blocation(s0B accepts a mix of letters and numbers. It allows up to seven characters. (s7BBin(s0B (s7Bcap(s0B is the bin capacity, or the limit on how many items can be in inventory at one time. It should be left blank in most cases. The (s7Bbin(s0B (s7Bmin(s0B is the minimum desired quantity on hand. This is useful if more than one of a part is required for each repair. The (s7Breturnable(s0B code can be R, N, or C. R stands for returnable, N stands for non-returnable, and C stands for canceled. The C indicates that the part can be returned now but will shortly become non-returnable. Consult your manufacturer's literature and price books for more information. (s7BRepack(s0B code is useful for GM dealerships. If an entry July 16, 2001 page 48 is in this field, the part can be returned even if the packaging has been opened. On some parts there is a charge for repackaging. (s7BUnit(s0B (s7Bpack(s0B and (s7BMSQ(s0B are the same term. When parts come shipped in multiples, then the unit pack is not one. (s7BWarehouse(s0B is a three character code for the place the manufacturer ships this part from. Even though this is a parts inventory control program, you may be tracking non-part items such as gas, oil, grease, materials and sublet. The part (s7Bclass(s0B field is used by service and invoicing programs to make sure the accounting is correct. If you are selling used as well as new parts, you can answer 'U' to the (s7Bnew(s0B (s7Bor(s0B (s7Bused(s0B question. When a repair order is written, if the part is used, the word "USED" will appear before the description so the customer will clearly know that it was a used part. The word "NEW" or "USED" will always appear on the hard copy of the repair order. Be careful how you answer this question on a remanufactured part. It is up to you whether you check the field new or used. The price masters will never adjust this field. (s7BPricing(s0B (s7Bfields(s0B (s7Bof(s0B (s7Bcost,(s0B (s7Btrade,(s0B (s7Blist,(s0B (s7Bspecial,(s0B (s7Band(s0B (s7Bcore(s0B all accept digits and optionally a decimal point. Data entry is in cents unless you press the decimal point, at which point it converts to dollars. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. These are standard uses and are consistent throughout all programs. (s7BF2 (s0Bwill retrieve the part with the next higher part number, while (s7BF4 (s0Bwill retrieve the next lower part number. (s7BF3 (s0Bwill display a menu. (s7BMasters(s0B (s7BAbsolute_delete(s0B (s7BQuit.(s0B (s7BF3-M (s0Bwill display "--Which master? Chrysler Ford Gm ...". This will display only the master files you July 16, 2001 page 49 have. (s7BF3-A (s0Bwill display "--Absolute_delete? Yes No". If you want to delete the part number currently displayed on the screen press select Yes. Otherwise select No. (s7BF3-F (s0Bwill allow you to program function keys F8 through F12. (s7BF6 (s0Bwill delete the part from the system. Warning: Do not delete a part once there have been any sales or receipts. The sales information is stored in the part record and this information will be lost. Use Master Menu #8, part change notices to insure that you will not reorder the part. (s7BUSE(s0B Enter a part number and press RETURN. It is not necessary to enter leading zeros. If the part is already in the system, its data will be retrieved and displayed on the screen. If it is a new number to the system, a beep will sound and the remainder of the screen will clear. If this is a GM or Chrysler part and you are just starting out or about to have a price update, then you do not have to fill in all of the fields. The price updating functions will supply most of the information. The only fields that are necessary at system startup are part number, source, quantity, and bin. If you are not about to have a price update, then it is recommended that you fill in all the information. The source fields will fill with "00" if left blank. The order point and seasonal fields will fill to "N" when left blank. Likewise, the return code becomes "N" and the unit pack becomes "1" if left blank. When fields automatically fill upon being left blank, the filled in answer is called the default. When the screen is correctly filled in, press ESC to save the results. You may correct a mistake at any time by pressing the F1 key to clear the entire field or using the backspace, delete, and insert keys. Even if you should save incorrect information, the correction procedure is easy. Enter the part number, correct the information, and then press ESC. July 16, 2001 page 50 (s7BTROUBLE(s0B (s7BSHOOTING(s0B The files used by this program are the source file, partfile, and hitsfile. If this program does not load, then try rebuilding these files. (s7B3.7.(s0B (s7BCHRYSLER(s0B (s7BADDENDUM(s0B System 1 makes use of the carline, warehouse, repack, pro part, and group fields to convey information from the Chrysler master price tape. Below is a description of each field in detail. (s7Bcarline (s0BThe first character is a blank. The second character is the application code. The third character is blank. The fourth and fifth characters are the last year of fit. The sixth character is the fleet allowance. The last character is the unit of price code. (s7Bwarehouse (s0BThis field contains the promotional code. (s7Brepack (s0BThis field contains the merchandise class. (s7Bpro(s0B (s7Bpart (s0BThis field contains the price symbol. (s7Bgroup (s0BThis field contains the part type code. A descriptive code for each part for use in cross reference to the parts catalog. The first 2 digits are the part name. The second 3 digits indicate subgroup and the last three are the major group. (See the front of the parts price book for Chrysler's description. July 16, 2001 page 51 (s7B3.8.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#6(s0B (s7BNEW(s0B (s7BSOURCE(s0B (s7BOR(s0B (s7BUPDATE(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-22:(s0B (s7BNEW(s0B (s7BSOURCE(s0B (s7BOR(s0B (s7BUPDATE(s0B (s17H SETUP OR EDIT SOURCES BY JARVIS COMPUTER SOFTWARE. (C) COPYRIGHT 1991, 1993, 1995. ALL RIGHTS RESERVED. SOURCE CODE: __ NAME: ______________________________ ADDRESS: ______________________________ ADDRESS: ______________________________ ADDRESS: ______________________________ PHONE: (___) ___-____ WEEKS BETWEEN ORDERS: _ NORMAL STOCK LEVEL: ___ NORMAL ORDER POINT: ___ VOLUME STOCK LEVEL: ___ VOLUME ORDER POINT: ___ REORDER MINIMUMS WEEKS: ___ SALES + HITS: __ HITS ORDER MINIMUMS WEEKS: ___ HITS: __ F1=CLEAR CURRENT FIELD, F5=EXIT, ESC=SAVE DATA. F2=NEXT, F4=PREVIOUS, F3=OPTIONS. F7=HELP. (s12H _____________________________________________________________ (s7BPURPOSE(s0B This program sets the order criteria for each source. The source name and address are also recorded. (s7BFIELDS(s0B The (s7Bsource(s0B (s7Bcode(s0B is a two digit field. Numbers 0 through 99 are allowed, yielding up to 100 different sources. The (s7Bname(s0B (s7Band(s0B (s7Baddress(s0B fields allow any characters in both upper and lower case. The name is displayed and printed on reports, so you should enter it exactly as you want it to appear. The system does not really do anything with the address, phone number or weeks between orders fields. The order points and stock levels accept digits. July 16, 2001 page 52 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. These are standard uses and are consistent throughout all programs. (s7BF3 (s0Bwill display a menu. (s7BDelete(s0B (s7BPrint(s0B (s7BFkeys(s0B (s7BQuit(s0B (s7BF3-D (s0Bwill delete the order criteria for current source. (s7BF3-P (s0Bwill print the order criteria for each source. (s7BF3-F (s0Bwill allow you to program function keys F8 through F12. (s7BUSE(s0B Enter a two digit source code and press RETURN. If the source exists, then the information will be retrieved and displayed, otherwise a beep will sound and the screen will be cleared. Enter the source name, address, and phone number. Next comes the normal stock level and order point. These numbers indicate day's supply. For example, if you enter a stock level of 90 and an order point of 30 and you are selling one part per day, then when you have 30 on hand the system will order 60 to bring you back up to 90 on hand. If you are selling two per day, then when your count reaches 60, the computer would suggest an order of 120. The volume stock level and order point are used for those items that are critical to your operation. If the cost of lost sales is high, then you can afford to carry more of the item. July 16, 2001 page 53 (s7BTROUBLE(s0B (s7BSHOOTING(s0B The program will not allow order points and stock levels to be the same. Stock levels must exceed order points even if only by one day. This program uses only the source file. If it is damaged, then you must rebuild it. (s7B3.9.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#7(s0B (s7BSALES(s0B (s7BHISTORY(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-23:(s0B (s7BSALES(s0B (s7BHISTORY(s0B (s17H PART NUMBER: ____________________ SALES HISTORY EDIT AND UPDATE GROUP DESCRIPTION SOURCES: __-__ WEEK OF SALES WEEK OF SALES WEEK OF SALES WEEK OF SALES WEEK OF SALES 01/31/88 02/07/88 02/14/88 02/21/88 02/28/88 03/06/88 03/13/88 03/20/88 03/27/88 04/03/88 04/10/88 04/17/88 04/24/88 05/01/88 05/08/88 05/15/88 05/22/88 05/29/88 06/05/88 06/12/88 06/19/88 06/26/88 07/03/88 07/10/88 07/17/88 07/24/88 07/31/88 08/07/88 08/14/88 08/21/88 08/28/88 09/04/88 09/11/88 09/18/88 09/25/88 10/02/88 10/09/88 10/16/88 10/23/88 10/30/88 11/06/88 11/13/88 11/20/88 11/27/88 12/04/88 12/11/88 12/18/88 12/25/88 01/01/89 01/08/89 01/15/89 01/22/89 01/29/89 02/05/89 02/12/89 02/19/89 02/26/89 03/05/89 03/12/89 03/19/89 03/26/89 04/02/89 04/09/89 04/16/89 04/23/89 04/30/89 05/07/89 05/14/89 05/21/89 05/28/89 06/04/89 06/11/89 06/18/89 06/25/89 07/02/89 07/09/89 07/16/89 07/23/89 07/30/89 08/06/89 08/13/89 08/20/89 08/27/89 09/03/89 09/10/89 09/17/89 09/24/89 10/01/89 10/08/89 10/15/89 10/22/89 10/29/89 11/05/89 11/12/89 11/19/89 11/26/89 12/03/89 12/10/89 12/17/89 12/24/89 12/31/89 01/07/90 01/14/90 01/21/90 (s12H _____________________________________________________________ (s7BPURPOSE(s0B The sales history program allows you to review and edit the sales history. It can be used to confirm ordering choices. July 16, 2001 page 54 (s7BFIELDS(s0B The part number field allows from 1 to 14 characters. The group and description fields are display-only. There are 104 quantity fields that represent the sales during the weeks shown. (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. These are standard uses and are consistent throughout all programs. (s7BF2 (s0Bwill retrieve the part with the next higher part number, while (s7BF4 (s0Bwill retrieve the next lower part number. (s7BUSE(s0B Enter a part number. If the part number exists on the system, the information will be retrieved and displayed. If it does not exist on the system, a beep will sound. You may move about the screen using the direction keys and change the sales for any week. If you change the sales for a week, then you will change the figures in every report that uses the weekly sales. To save changes, you must press the ESC key. You can page forward or backward through the file by using the F2 and F4 keys. (s7BTROUBLE(s0B (s7BSHOOTING(s0B The sales history only depends on one file, partfile. If you have any trouble, try rebuilding partfile. July 16, 2001 page 55 (s7B3.10.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#8(s0B (s7BPCN(s0B (s7BOR(s0B (s7BPHASE(s0B (s7BOUTS(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-24:(s0B (s7BPCN(s0B (s7BOR(s0B (s7BPHASE(s0B (s7BOUTS(s0B (s17H PART NUMBER CHANGE BY JARVIS COMPUTER SOFTWARE (C) COPYRIGHT 1985, 1988, 1993, 1995. PART NUMBER TO BE CHANGED: ______________ REASON FOR CHANGE: _ 0=DISCONTINUED BY SUPPLIER 1=PHASE-OUT BY DEALER 2=PART NUMBER CHANGE 3=SCRAP ALL OF CURRENT INVENTORY 4=AUTOMATIC PHASE-OUT NEW PART NUMBER: ______________ PHASE OUT SUPERSEDED PART (Y/N) ?: _ ESC=SAVE CHANGE. F5=MENU, F1=CLEAR CURRENT FIELD. F2=NEXT, F3=FKEYS, F4=PREVIOUS, F6=DELETE PCN, F7=HELP. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The pcn screen is used for parts change notices. A pcn is a significant change in a parts status. A typical reason for a pcn is that the manufacturer has dropped the part or changed its supplier. A pcn may also combine a group of parts into an assembly or decompose an assembly into its component parts. You may want to change the parts status in your operation. Returning all of a given part, deciding never to order it again, or simply throwing it away requires a pcn. (s7BFIELDS(s0B There are two part number fields, the old part number and the new part number. Both accept only valid part numbers. The reason for change field requires a single digit from 0 to 3. The phase out field requires a "Y" or "N". July 16, 2001 page 56 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bshows you the help screen. These are standard uses and are consistent throughout all programs. To find a pcn in order to delete it, enter the part number and then press F2. Continue to press F2 until the proper pcn is displayed. The F2 key will retrieve the next higher pcn, while the F4 will retrieve the next lower pcn. The F6 key will delete the pcn. (s7BUSE(s0B (s7BDISCONTINUED(s0B (s7BBY(s0B (s7BSUPPLIER(s0B Discontinued by the supplier is the simplest case. The part is no longer available and you should be told that every time you try to order the part. Enter the part number and then press "0". Then Press ESC to save the pcn. (s7BDISCONTINUED(s0B (s7BBY(s0B (s7BDEALER(s0B This case is also simple. The only complexity is that you might change your mind if the part begins to sell again. If you do change your mind, then see the "DELETING PCN" section below. Enter the part number and then press "1". Then Press ESC to save the pcn. (s7BSCRAP(s0B (s7BPART(s0B You have decided that the part is worthless to you and you either have thrown it away or donated it to the high school auto shop. Enter the part number and then enter "3" for the reason. When you press escape, two things happen: 1) The pcn is saved. 2) The quantity on hand is set to zero. There is no way the system can re-establish your inventory level on its own if you change your mind. July 16, 2001 page 57 (s7BPART(s0B (s7BNUMBER(s0B (s7BCHANGE(s0B This situation can be very complex. After the part number change, the old part may still be a valid manufacturer's part. This situation occurs when the part for the newest model year is slightly modified, but the old part is still used for previous model years. Many times the old number is no longer good, which happens when the manufacturer changes suppliers. In both cases you must enter the old part number, a "2" for the reason, and the new part number. If the old number is no longer any good, enter "Y" for phase out superceded part. If the old number is still good, then answer "N" to phase out superceded part. Press ESC to record the pcn. If you answered yes to phase out superceded part, then the system will ask you if you want to transfer the sales history. In general you would probably answer yes so that the new part which is orderable can benefit from the additional sales history. The old history is added to the new history. (s7BAUTOMATIC(s0B (s7BPHASE(s0B (s7BOUT(s0B You cannot choose automatic phase out from this screen. Automatic phase outs occur when you run the slow moving parts report while generating suggested automatic phase outs. You must then confirm the system's suggestions. Use this program to delete those automatic phase outs that are no longer wanted. Please see the section on function keys above. (s7BTROUBLE(s0B (s7BSHOOTING(s0B You cannot change a part that does not exist and phase out the superceded part. Add the part by answering "Y" to the question "Part doesn't exist. Add it?". The system will transfer the description, bin, and other important information to the new number. This program uses the pcfile, partfile and hitsfile. If it does not load, then rebuild these files. July 16, 2001 page 58 (s7B3.11.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#9(s0B (s7BREBUILD(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-25:(s0B (s7BREBUILD(s0B (s17H REBUILD FILES MENU BY JARVIS COMPUTER SOFTWARE. (C) COPYRIGHT, 1988, 1995 ALL RIGHTS RESERVED. 1. PARTS 2. PARTS CHANGE NOTICE 3. HITS 4. ORDER 5. SOURCE 6. SALES 7. CAMPAIGN 8. RECEIPTS 9. NON-INVENTORY [__] F1=CLEAR CURRENT FIELD, F3=FKEYS, F5=RETURN TO MASTER MENU, F7=HELP. (s12H _____________________________________________________________ (s7BPURPOSE(s0B The files used in this system are very complex. Many times when you press ESC, only some of the information needed to process the files is written to the disk. New records will cause the file to grow and the computer's operating system will not know about the bigger files. It is very important that the computer always be shut down properly by first exiting from System 1. Improper exit can occur several ways: 1) You just forget and hit the switch. 2) The power goes out (usually during a storm). 3) The electrician or somebody is flipping circuit breakers. If damage does occur, this program can usually fix it. This program is not a substitute for proper backups. Backup daily! (s7BFIELDS(s0B There is one field, a two digit choice field. July 16, 2001 page 59 (s7BFUNCTION(s0B (s7BKEYS(s0B (s7BF1 (s0Bclears the current field. (s7BF5 (s0Bexits from the program. (s7BF3 (s0Ballows you to program F8 through F12. (s7BF7 (s0Bshows you the help screen. These are standard uses and are consistent throughout all programs. (s7BUSE(s0B Simply press the digit of your choice (1-8) and then press RETURN. (s7BTROUBLE(s0B (s7BSHOOTING(s0B If you have trouble using this program, call your software representative or Jarvis Computer Software immediately. Your data may be at risk. July 16, 2001 page 60 (s7B3.12.(s0B (s7BMASTER(s0B (s7BMENU(s0B (s7B#10(s0B (s7BRECEIPTS(s0B (s7BOR(s0B (s7BEDIT(s0B (s7BORDERS(s0B _____________________________________________________________ (s7BScreen(s0B (s7B3-26:(s0B (s7BRECEIPTS(s0B (s17H SYSTEM 1 BY JARVIS COMPUTER SOFTWARE F2=NEXT F4=PREVIOUS F6=PRINT IT CONTROL #: ______ ORDER TYPE: ___ F3=ADDITIONAL FUNCTIONS MODE: _ B=BACKORDERED R=RECEIPTS E=EDIT PART NUMBER GROUP DESCRIPTION ORDER B-O REC C.NAME BIN /ON HAND ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ ____________________ _____ _____ _____ F1=CLEAR CURRENT FIELD, F5=RETURN TO MENU, F7=HELP, ESC=UPDATE FILES. (s12H _______________________________